PHASE 4 – DEBRIEF
Stage 13: Reflective Practice
The reflective practice stage is about learning and growing, looking at how you can improve and grow as a person and co-design practitioner
Go to Stage 13 Content
Co.Design4All
4 Stages of Debrief
The DEBRIEF Phase has 4 stages and 21 tools
Stage 11
Co-Produce
Co-production involves the design and development of the options/solutions to support successful implementation.
4
Tools
Stage 12
Evaluation
Evaluation insight will be collected from participants. This is best analysed by an independent party and involves the collection of insight on the process and the facilitators.
2
Tools
Stage 13
Reflective Practice
Facilitators will debrief regarding the process, as a group and individually. The insights from the evaluation will be used to inform this process. This will allow facilitators to reflect on their own practice and areas for improvement.
11
Tools
Stage 14
Coherance and Exit
This phase will involve planning for the exit from the community and the hand over of ownership and continuity of the initiatives that have emerged from the process.
4
Tools
DEBRIEF
Stage 13 – Reflective Practice
Overview
Facilitators will debrief regarding the process, as a group and individually. The insights from the evaluation will be used to inform this process. This will allow facilitators to reflect on their own practice and areas for improvement.
Key Activities
Establishing the project team is critical for getting started. This will include the following steps:
- Each facilitator will examine the outcome of the evaluation report and consider the top three strengths and top three development areas for their own practice and for the outcomes as a group.
- A group session will be convened to discuss the group and individual outcomes and openly provide feedback to each other.
- Individually facilitators will commit to their own development plan to support improving their facilitation in the future.
STAGE 13 – Reflective Practice
De-Brief With Facilitators
De-Brief With Facilitators
Tool Reference # 4D1301
This tool can be used when debriefing after a facilitation process, this is best done in a group where feedback can be provided to all involved.
WHAT
Regular de-briefs should be undertaken with the project team which could include the following questions as a starting point along with the use of the models and tools included in the section (as needed).
WHO
Project Team.
HOW LONG
1-2 hours.
Stage 13 – De-Brief With Facilitators
This tool can be used when debriefing after a facilitation process, this is best done in a group where feedback can be provided to all involved.
You need to purchase subscription.
STAGE 13 – Reflective Practice
Partnership Assessment Tool
Partnership Assessment Tool
Tool Reference # 4D1302
The aim of this tool is to help organisations reflect on the partnerships they have established and monitor and maximise their effectiveness.
The tool is divided into three sections:
1) Changing organisations: How to embed partnerships as an ongoing way of working.
2) Exploring the nature of partnerships: Why is the partnership necessary in this particular project? What value does the partnership add to the project? This involves designing a map that visually represents the nature of the relationships between agencies.
3) Analysing existing or potential partnerships: This involves completing a checklist that defines the key features of a successful inter-departmental, inter-agency or inter-sectoral partnership. The checklist is designed to provide feedback on the current status of the partnership and to suggest areas that need further support and work.
WHAT
This tool can be used to assess partnership effectiveness and determine what relationships are of value.
WHO
Project Team.
HOW LONG
1-2 hours.
Stage 13 – Partnership Assessment Tool
The aim of this tool is to help organisations reflect on the partnerships they have established and monitor and maximise their effectiveness.
You need to purchase subscription.
STAGE 13 – Reflective Practice
Values Identification
Values Identification
Tool Reference # 4D1303
How to identify your values – 5 key questions to ask yourself.
WHAT
This is an assessment that can be used to determine the likely success of an idea/solution and potential blockers.
WHO
Project team and other stakeholders involved in deciding the options to take forward.
HOW LONG
1- 2 Hours (part of reflective session).
Stage 13 – Values Identification
How to identify your values – 5 key questions to ask yourself.
You need to purchase subscription.
STAGE 13 – Reflective Practice
Learning Log
Learning Log
Tool Reference # 4D1304
This tool can help to keep track of your learning process over time and keep track of follow-up and actions.
WHAT
This tool can be used to reflect on lessons learnt and make plans for new ways of working
WHO
Project Team.
HOW LONG
1-2 hours (part of reflective session).
Stage 13 – Learning Log
This tool can help to keep track of your learning process over time and keep track of follow-up and actions.
STAGE 13 – Reflective Practice
GROW Model
GROW Model
Tool Reference # 4D1305
The GROW model can help with personal reflection and breaks down the key options and actions that need to be taken to support growth.
WHAT
The GROW model can be used as part of the reflective process and receiving feedback from other team members.
WHO
Project Team.
HOW LONG
1- 2 Hours (part of reflective session).
Stage 13 – GROW Model
The GROW model can help with personal reflection and breaks down the key options and actions that need to be taken to support growth.
You need to purchase subscription.
STAGE 13 – Reflective Practice
Sweet Spot Roles Activity
Sweet Spot Roles Activity
Tool Reference # 4D1306
This tool can be used to reflect on finding purpose by examining what the world needs, what you are good at and where your passion lies.
WHAT
The sweet spot roles activity can be used to identify areas of strength and passion that can support decisions regarding your focus.
WHO
Project Team.
HOW LONG
1- 2 Hours (part of reflective session).
Stage 13 – Sweet Spot Roles Activity
This tool can be used to reflect on finding purpose by examining what the world needs, what you are good at and where your passion lies.
You need to purchase subscription.
STAGE 13 – Reflective Practice
K-W-L Chart
K-W-L Chart
Tool Reference # 4D1307
A “Know, Want to know, Learn Chart” (K-W-L) is an instructional strategy used to guide participants through an issue. Participants begin by brainstorming everything they Know about a topic.
This information is recorded in the K column of a K-W-L chart. Participants then generate a list of questions about what they Want to Know about the topic. These questions are listed in the W column of the chart. During or after reading, participants answer the questions that are in the W column. This new information that they have Learned is recorded in the L column of the K-W-L chart.
The K-W-L holds several advantages. K-W-L charts elicit participants’ prior knowledge, sets a purpose for the participants to read, and helps participants to monitor and track their own comprehension. Utilizing this beneficial strategy consists of a few steps to follow to ensure success and understanding for the participants.
Through working on their known, want to know and previously obtained knowledge which might be relevant from other experiences, it can trigger new ideas or ways of managing risk and change.
WHAT
This is a reflective tool that can be used in the reflective session to unpack what was learnt through the process.
WHO
Project Team.
HOW LONG
1- 2 Hours (part of reflective session).
Stage 13 – K-W-L Chart
A “Know, Want to know, Learn Chart” (K-W-L) is an instructional strategy used to guide participants through an issue.
You need to purchase a subscription.
STAGE 13 – Reflective Practice
Stress Indicators
Stress Indicators
Tool Reference # 4D1308
When engaging with projects like this you will take risks, work hard, do new things and get blamed. Knowing how you cope with stress and where you want to grow will make this journey more powerful for everyone. Take time to reflect on what sorts of stress you have experienced and the resolutions you can make to work through that. Then do a “Calling Card” and share what you want to grow through with the colleague you are working with so that together you can check and balance each other as you both grow.
WHAT
This is a tool to assist the reflective process and to receive team support to address areas of growth.
WHO
Project team and community.
HOW LONG
1- 2 Hours (part of reflective session).
Stage 13 – Stress Indicators
Knowing how you cope with stress and where you want to grow will make this journey more powerful for everyone.
You need to purchase subscription.
STAGE 13 – Reflective Practice
Managing The 3rd Space
Managing The 3rd Space
Tool Reference # 4D1309
This tool helps you to actively think about the transitions you make between spaces in your life and even within your work day, so that you can reset and restore energy and focus.
WHAT
This tool helps individuals set protocols for transitioning between meetings and work and home which will restore energy.
WHO
Project Team.
HOW LONG
As needed.
Stage 13 – Managing The 3rd Space
This tool helps you to actively think about the transitions you make between spaces in your life and even within your work day, so that you can reset and restore energy and focus.
You need to purchase a subscription.
STAGE 13 – Reflective Practice
Event Sharing Protocol
Event Sharing Protocol
Tool Reference # 4D1310
This tool will help you to reflect on how you interact with others and how to build rapport that is meaningful and long lasting.
WHAT
This tool helps assess whether the feedback provided when sharing news about a positive event creates positive relationships.
WHO
Project Team.
HOW LONG
30 minutes.
Stage 13 – Event Sharing Protocol
This tool will help you to reflect on how you interact with others and how to build rapport that is meaningful and long lasting.
You need to purchase a subscription.
STAGE 13 – Reflective Practice
Learning Card
Learning Card
Tool Reference # 4D1311
This tool is used as a post-reflective learning opportunity to reflect on what has been discussed or learnt and plan for how those learnings will be implemented.
WHAT
This tool helps reflect on learning processes and outcomes.
WHO
Project team.
HOW LONG
30 minutes.
Stage 13 – Learning Card
This tool is used as a post-reflective learning opportunity to reflect on what has been discussed or learnt and plan for how those learnings will be implemented.
NEED SOME HELP?
Support & Guidance
Dealing with the people elements of any project is often the hardest part. We can help with advice and supports through provision of training programs and consulting services. Sometimes, it can be useful to have an independent facilitator available to call out problem behaviours or negotiate who needs to be involved. This can free up those from participating organisations to contribute their ideas to problem solving rather than being waylaid managing a room.
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CASE STUDY
Giving Kids The Best Start
Everyone would agree that giving kids the best start in life is critical. Most of us know that before a child turns seven, many aspects of who they will become have been established. When a group of local health, education and social care providers decided to gather in Inala, one of Queensland’s most disadvantaged regions, the enthusiasm was high. The common language around how to make a difference was not.
Bringing the group together to ultimately produce the Five to Thrive approach took many meetings. Common understanding and a shared frame of reference needed to be developed about how to prepare kids for a good start at school.
Inala Primary Care was the only general practice involved. Clarifying the role of general practice, the constraints on our team and the practicalities of asking general practitioners to do more took some effort. We worked with the meeting organisers to get the right people involved, to have videos of stimulating ideas shown and to manage the sometimes outspoken behaviour of attendees.
It all comes down to having lots of tools in your back pocket so that you can harness the energy of others to get a good result.
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TESTIMONIALS
What our clients have to say
Tracey Silvester
Executive Officer
Engaging, Successful, Credible
I have been witness to Tracey Johnson’s knowledge of the health care system and her exceptional group facilitation skills. She is a master at understanding the complexities in which health services operate; an understanding that is reflected in the quality of the co-design tools and resources that have been developed. Her ability to clearly communicate complex concepts and engage diverse audiences ensures the success and credibility of her work. I am confident that these attributes and Tracey’s commitment to making a difference will make the website a valuable resource for all users.
McGrath ‘Model of Care’ project
Project Participant A
Best Co-design Process
This has been the best co-design process I have even participated in……ACTUAL co-design.
Meredith Cummins
CEO Neuroendocrine Cancer Australia
Wonderful Co-design Workshop
Wonderful to be involved in this co-design workshop to ensure the model of care for all cancers benefits all cancers.
McGrath ‘Model of Care’ project
Project Participant B
Fantastic Co-design Workshop
Fantastic to have been part of the codesign workshop with McGrath Foundation and Natasha Doherty.
Stacey Allerton
Patient Advocate
Compassionate Co-Design
Thank you to Natasha Doherty for a kind and compassionate session co-designing the McGrath Foundation model of nursing care for all cancers!
Cathy Baynie
Practice Consultant & Past President AAPM
Highly Recommend Co.Design4All
I highly recommend this resource as the necessary tool that will support and foster the needs of all stakeholders in the co-design process. Tracey and Nat have an in depth and lived understanding of what is required for a successful outcome. Their skills in working with groups and inspiring others are second to none.
Cathy Baynie, Registered Nurse. Practice Consultant & Past President AAPM (Australian Assoc of Practice Managers) Manager Advocacy and Health Workforce
Michele Smith
WNSWPHN
Excellent Co-Design – Resounding Success
The “Excellent Co-Design” training by Tracey Johnson and Natasha Doherty has been a resounding success. It not only enriched the skill set of the WNSW PHN Primary Care team but also instilled a culture of collaboration and innovation that will propel the PHN’s mission to improve primary health outcomes.
Freddy Ortega
WNSW PHN Primary Care Team
Transformative, Comprehensive Training
The “Excellent Co-Design” training, expertly delivered by Tracey Johnson and Natasha Doherty, has been transformative for the WNSW PHN Primary Care Team. This comprehensive training has equipped the team with vital skills in community engagement, service innovation, and program implementation—key components for addressing complex primary care challenges, especially in rural and remote contexts
Tracey Silvester
Executive Officer ACHSM
Quality Tools & Resources
Tracey Johnson is a master at understanding the complexities in which health services operate, an understanding that is reflected in the quality of the codesign tools and resources that have been developed. I am confident that these attributes and Tracey’s commitment to making a difference will make the Co.Design4All website a valuable resource for all users.
insights and thought leadership
Our Latest Articles & Blogs
We are passionate about Co.Design4All and the difference it makes to projects and community initiatives to facilitate and enable successful and better outcomes for ALL. We will share our knowledge, insights, and expertise in articles and blogs to help you successfully adopt and implement co-design principles.
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Co-Design vs Performative Consultation Co-design has become the darling of public policy. Governments and organisations everywhere trumpet their commitment to collaborative decision-making, promising to work alongside affected communities to shape policies that impact them. But what happens when co-design is deployed not as a genuine collaborative process, but as window dressing for decisions already made? …
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Social capital has been quietly collapsing across Australia for fifty years. Volunteering is at an all-time low, loneliness now carries health risks equivalent to smoking fifteen cigarettes a day, and trust in government continues to fall. Drawing on research from Robert Putnam, Andrew Leigh, Hugh Mackay, and Julianne Holt-Lunstad, this article examines what we have lost, why it matters for the health and wellbeing of Australian communities, and why genuine co-design may be the most practical path toward rebuilding the social fabric we have allowed to unravel.
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Gender Equity, Kindness, and the Screen Between Us
Team Co.Design4All
Half a century of equity reform has produced real gains — and real resistance. From the gender pay gap to the rise of the manosphere, this article examines where Australia stands on gender equality, what the evidence tells us about coercive control and online radicalisation, and why structured co-design at community level may be one of our most practical tools for rebuilding common ground.
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